Processing Timeline for Emails, Forms and Credit


ECE-TRIS receives a high volume of calls, emails, and faxes. Please allow up to 2 business days for a response to voicemails and emails. We additionally ask for up to 7-10 days to process Personal Information and credit related forms. Prior to submitting any certificates, please confirm the credit is not already on your training record and the 10 days has passed for processing credit. We appreciate your patience.

Forms and Resources

ECE-TRIS is Kentucky's Unified Professional Development Registry for Licensed Programs, Registered Providers, Certified Homes, Head Start, and Public School programs. The purpose of the videos is to provide superintendents, administrators, community partners, and directors in early childhood with knowledge of the resources available within ECE-TRIS to meet their professional development, planning, evaluation, reporting, and monitoring needs.

Forms

Please submit this form when no ECE-TRIS Sign-in Sheets are used to capture your participation. Typically these would be for trainings not conducted by a Kentucky ECE Credentialed Trainer. These would include Online, Face to Face, In State or Out of State Conferences, that have been Pre-Approved by DCC 30 days prior to the event. These are found in our Calendar area at the following link: https://tris.eku.edu/ece/content.php?CID=23 Follow the instructions provided on the form and include additional documentation as requested. Please note, not all online trainings by any given agency are approved for all time.

This form is used to fill out an evaluation for a training.

Use this form to request a new child care facility to be added to the system.  The form may also be used to request a new contact be added to a facility.

Spanish Version of the Personal Information Form              

This form is used to request a new person to be added to the system or to update information for a person that is already in ECE-TRIS. Click here for the Spanish version.      

Please Click on the Link above to print the Training Attendance Form Cover Page for Participants.  This is the cover page to be used with the Participant Sign-in sheet for trainings.     

Please Click on the Link above to print the Training Attendance Participant Sign-in Sheet. Remember to include a Cover Page with all trainings. Click here for the Spanish version.      

The Division of Child Care (DCC) may monitor training events and Kentucky Early Care and Education Credentialed Trainers for compliance with 922 KAR 2:240.  Per Kentucky Administrative Regulation 922 KAR 2:240 section 14 (1) “The cabinet shall revoke a Kentucky Early Care and Education Trainer’s Credential from a trainer who falsifies a record.”  TheDivision of Child Care will review and retain confidentiality of all reported complaint information.  An Early Care and Education provider or complainant, who, in good faith, suspects dishonest or fraudulent activity, should notify DCC and can do so anonymously.  Investigation results will not be disclosed or discussed with complainant and all information received remains confidential.

This document includes detailed descriptions of the training codes captured for each training session.  

Resources

Instructions for requesting Division of Child Care approval for college coursework hours. 

Click here to visit the page of DCC approved training events and select the DCC Training Approval List tab.

922 KAR 2:240 - Kentucky's Early Care and Education Trainer's Credential and Training Approval Regulation. 

This document is for potential Kentucky Credentialed Trainers and provides instructions for completing the required ECE-TRIS Data Entry training.

The ECE-TRIS Flyer provides general information about the system and it's purpose.

Facility/Provider Contacts will have access to several facility related reports in ECE-TRIS that are summarized in this document.

General questions and answers related for ECE-TRIS records system.

This document provides instructions on finding early care and education clock hour training approved by the Division of Child Care (DCC) that’s meets the early care and education clock hour training requirements for licensed, certified, and registered Early Care and Education providers, STARS Quality Rating System, and the Commonwealth Child Care Credential and Kentucky Early Care and Education Trainer’s Credential. 

 

This documents provides step by step instructions on how to login to ECE-TRIS, troubleshooting issues, and site features.    

If it is an individual’s intention to earn early care and education hours, she/he should check the ECE-TRIS calendar to determine if the session has been reviewed and approved by DCC. A training not listed in ECE-TRIS can be entered by anyone in the training manager 30 days prior to the event for review. Training will be approved if all regulatory requirements have been met for submission and if training is aligned with core content that promotes and supports best practices and quality standards.

This website will allow you to use your ECE-TRIS login information to upload forms, files and documents securely. 

This document provides the full text version of the Pediatric Abusive Head Trauma online training. 

Child Care Collaboration Regulation Committee

Do you have a question about a child care regulation? The Child Care Collaborative Regulation Committee (CCRC) is led by the Division of Child Care and composed of representatives from the Division of Regulated Child Care, Child Care Aware, STARS for Kids Now, Kentucky Partnerships for Early Childhood Services and Child Care Health Consultants from the Department for Public Health. The CCRC convenes monthly to proactively address regulatory matters and systematically respond to early childhood professional questions concerning the health and safety of Kentucky’s children.

 

Send your child care regualtion questions via email to:  childcare.regulation@ky.gov


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